Print 1099 and 1096 in QuickBooks: Complete Guide for Businesses

# Print 1099 and 1096 in QuickBooks: Complete Guide for Businesses For businesses that work with independent contractors, year-end tax reporting is a critical responsibility. One of the most common questions business owners ask during tax season is how to <a href="https://www.quickbooksupportnet.com/print-form-1099-and-1096-in-quickbooks/">Print form 1099 and 1096 in QuickBooks</a> correctly and on time. These IRS forms ensure that contractor payments are accurately reported and compliant with federal regulations. Whether you manage payroll internally or rely on accounting software, understanding the printing process helps you avoid penalties, delays, and filing errors. In this complete guide, we’ll walk you through everything businesses need to know—from setup to printing and troubleshooting—so you can handle your 1099 and 1096 forms with confidence. Need help to print 1099 and 1096 in QuickBooks? Follow this easy business guide or call +1-866-500-0076 for expert support. <h2 data-start="1449" data-end="1485">What Are Form 1099 and Form 1096?</h2> Before diving into QuickBooks steps, it’s important to understand what these forms are and why they matter. <h4 data-start="1596" data-end="1609">Form 1099</h4> Form 1099 (commonly 1099-NEC) is used to report payments made to non-employee contractors, freelancers, and vendors. If you paid a contractor $600 or more during the year, the IRS requires you to issue a 1099. <h4 data-start="1821" data-end="1834">Form 1096</h4> Form 1096 is a summary or transmittal form that accompanies paper-filed 1099 forms. It totals the amounts reported and is sent to the IRS along with Copy A of your 1099s. QuickBooks simplifies both forms by pulling vendor data directly from your books, reducing manual errors. <h2 data-start="2119" data-end="2179">Prerequisites Before Printing 1099 and 1096 in QuickBooks</h2> Before you proceed, make sure the following are completed: <ul data-start="2241" data-end="2482"> <li data-start="2241" data-end="2290"> Vendors are correctly marked as 1099-eligible </li> <li data-start="2291" data-end="2334"> Tax ID numbers (EIN or SSN) are entered </li> <li data-start="2335" data-end="2373"> Payments are categorized correctly </li> <li data-start="2374" data-end="2421"> QuickBooks is updated to the latest release </li> <li data-start="2422" data-end="2482"> IRS-approved 1099 paper is available if printing by mail </li> </ul> Taking these steps early saves time when you’re ready to print. <h2 data-start="2554" data-end="2605">How to Print 1099 and 1096 in QuickBooks Desktop</h2> Businesses using QuickBooks Desktop often prefer manual control over tax forms. The software offers a guided process that ensures accuracy. <h4 data-start="2748" data-end="2772">Step-by-Step Process</h4> <ol data-start="2773" data-end="3061"> <li data-start="2773" data-end="2803"> Open QuickBooks Desktop </li> <li data-start="2804" data-end="2845"> Go to Vendors > Print/E-file 1099s </li> <li data-start="2846" data-end="2898"> Select the tax year and review vendor information </li> <li data-start="2899" data-end="2938"> Verify totals and contractor details </li> <li data-start="2939" data-end="2964"> Choose Print 1099s </li> <li data-start="2965" data-end="3009"> Select 1096 Summary if filing by mail </li> <li data-start="3010" data-end="3061"> Load pre-printed IRS forms and complete printing </li> </ol> This workflow helps users easily print 1099 form QuickBooks Desktop and ensures the corresponding summary is ready for submission. <h2 data-start="3204" data-end="3266">Printing 1099 and 1096 in QuickBooks Desktop Online Version</h2> For businesses using cloud-based accounting, QuickBooks Online offers a streamlined approach. You can still print form 1099 and 1096 in QuickBooks Desktop Online by accessing tax tools within your account. Key advantages include: <ul data-start="3503" data-end="3588"> <li data-start="3503" data-end="3532"> Automatic vendor tracking </li> <li data-start="3533" data-end="3558"> Built-in error checks </li> <li data-start="3559" data-end="3588"> Option to e-file or print </li> </ul> Although many users choose e-filing, printing remains available for those submitting paper forms. <h2 data-start="3694" data-end="3747">Printing 1099 Forms in QuickBooks Desktop for Free</h2> Many small businesses look for ways to reduce costs during tax season. While QuickBooks itself does not charge for printing, you may incur costs for IRS-approved paper forms. You can still print form 1099 and 1096 in QuickBooks Desktop free by: <ul data-start="3999" data-end="4153"> <li data-start="3999" data-end="4041"> Using your existing QuickBooks license </li> <li data-start="4042" data-end="4107"> Printing forms yourself instead of using third-party services </li> <li data-start="4108" data-end="4153"> Downloading forms from authorized vendors </li> </ul> If you encounter setup issues, professional assistance is available at +1-866-500-0076. <h2 data-start="4249" data-end="4296">Downloading and Printing 1099 and 1096 Forms</h2> QuickBooks allows you to preview forms before printing. Many users prefer to print form 1099 and 1096 in QuickBooks Desktop download mode to ensure formatting accuracy. Helpful tips: <ul data-start="4486" data-end="4617"> <li data-start="4486" data-end="4528"> Always test print on blank paper first </li> <li data-start="4529" data-end="4577"> Align IRS forms properly in the printer tray </li> <li data-start="4578" data-end="4617"> Use laser printers for best results </li> </ul> You can also save PDFs for record-keeping. <h2 data-start="4668" data-end="4715">How to Print 1096 Form in QuickBooks Desktop</h2> When filing by mail, QuickBooks automatically prepares the summary. The print 1096 form QuickBooks Desktop option appears after you complete your 1099 setup. To ensure accuracy: <ul data-start="4900" data-end="5005"> <li data-start="4900" data-end="4934"> Confirm totals match all 1099s </li> <li data-start="4935" data-end="4972"> Print only one 1096 per form type </li> <li data-start="4973" data-end="5005"> Keep a copy for your records </li> </ul> This step is essential when submitting paper filings to the IRS. If your business also handles employee payroll, you may want to review <a class="decorated-link" href="https://www.quickbooksupportnet.com/w-2-forms-in-quickbooks/" target="_new" rel="noopener" data-start="6156" data-end="6243">W 2 forms in QuickBooks</a> to ensure full year-end compliance. <h2 data-start="5078" data-end="5133">Printing Individual 1099 Forms in QuickBooks Desktop</h2> If you need to reissue or correct a contractor form, QuickBooks lets you print 1099 forms in QuickBooks Desktop individually. Common reasons include: <ul data-start="5290" data-end="5396"> <li data-start="5290" data-end="5322"> Corrected vendor information </li> <li data-start="5323" data-end="5357"> Reprints due to printer errors </li> <li data-start="5358" data-end="5396"> Replacement copies for contractors </li> </ul> This flexibility helps businesses stay compliant without redoing the entire batch. <h2 data-start="5487" data-end="5523">Common Issues and How to Fix Them</h2> Despite QuickBooks automation, users may face issues such as: <ul data-start="5588" data-end="5698"> <li data-start="5588" data-end="5615"> Incorrect vendor totals </li> <li data-start="5616" data-end="5635"> Missing tax IDs </li> <li data-start="5636" data-end="5674"> Alignment problems during printing </li> <li data-start="5675" data-end="5698"> Form not showing up </li> </ul> Most of these can be resolved by updating QuickBooks or rechecking vendor settings. If problems persist, expert help is available at +1-866-500-0076. <h2 data-start="5856" data-end="5889">Compliance Tips for Businesses</h2> To stay IRS-compliant: <ul data-start="5914" data-end="6081"> <li data-start="5914" data-end="5954"> Send contractor copies by January 31 </li> <li data-start="5955" data-end="5999"> File 1099s and 1096 with the IRS on time </li> <li data-start="6000" data-end="6040"> Keep records for at least four years </li> <li data-start="6041" data-end="6081"> Double-check amounts before printing </li> </ul> <h2 data-start="6083" data-end="6281">Conclusion</h2> Handling contractor tax forms doesn’t have to be stressful. With the right preparation, you can easily print 1099 and 1096 in QuickBooks and meet IRS requirements on time. Whether you use Desktop or Online, QuickBooks provides reliable tools to manage vendor payments, summaries, and filings efficiently. You can get step-by-step assistance by calling +1-866-500-0076 to avoid costly mistakes and delays. Read Also: <a href="https://joinnfunhub.com/print-your-w-2-and-w-3-forms-in-quickbooks-desktop-online-easy-guide/">Print Your W-2 and W-3 Forms in QuickBooks Desktop & Online – Easy Guide</a>